Administrative Coordinator

The Administrative Coordinator Provides Multi-Department Support

Position Overview:

We are seeking a highly organized and detail-oriented part-time Administrative Coordinator to support multiple departments across the organization. This role requires a proactive individual who can manage competing priorities, maintain accurate documentation, and provide both administrative and operational support. The ideal candidate is resourceful, tech-savvy, and comfortable working in a fast-paced environment.

Residential Requirements:

This position is subject to the residency requirements of the SBA Historically Underutilized Business Zone (HUBZone) program. The successful candidate must reside in a HUBZone-qualified area at the time of hire and for the duration of their employment.

Verification Requirements:

The residential address must be verified as “Qualified” using the official SBA HUBZone Map. https://maps.certify.sba.gov/hubzone/map

 Key Responsibilities:

• Provide day-to-day administrative support across departments, including scheduling, coordination, and general office tasks
• Create and maintain organizational charts and internal documentation.
• Manage and organize Outlook inboxes and calendars for assigned leaders or teams
• Support HR-related administrative tasks, including data entry and updates in HRIS such as Paylocity
• Assist with benefits administration tasks (enrollments, tracking, and documentation)
• Develop, maintain, and track metrics, reports, and dashboards
• Create and update spreadsheets (Excel) and presentations (PowerPoint) for leadership and team use
• Organize and maintain digital files, ensuring accuracy and accessibility
• Support internal communications and coordination across teams
• Assist with ad hoc projects and administrative tasks as needed

Qualifications:

• 1–3 years of administrative, coordinator, or office support experience (internship experience considered)
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
• Experience with HRIS systems (e.g., Paylocity) preferred
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• High level of professionalism and discretion

Preferred Skills:

• Experience supporting multiple departments or leaders
• Basic data analysis and reporting skills
• Experience creating reports, dashboards, or metrics
• Familiarity with benefits administration processes

Educational Requirements:

• An associate degree in business, operations, or a related field required.
• Experience in administrative support.